This article explains how a FitKit budget is built, so you can size it before asking for a quote. Exact prices depend on your country and are confirmed in the quote itself.

The three numbers that decide your cost

1. Enrolled employees. How many people you give access to.
2. Monthly allowance per employee. The ceiling each person can spend, either in credits or as a subscription tier.
3. Actual usage. How much of that ceiling is really spent.

Fix the cost per employee first, then the maximum monthly cost at your headcount. Every other figure follows from those two.

Which basis you are charged on

Whether the third number matters at all depends on your contract, so settle this early:

• Per allocated credit. You pay for the credits issued each month whether or not they are used. Maximum cost and actual cost are the same number.
• Per spent credit, also called pay per use. You are invoiced only for credits spent on completed check ins, so unused allowance is not charged and your actual cost sits below the maximum.

Ask for the cost under both before you decide. Roughly half of allocated credits go unspent in a typical month, so the same allowance can produce very different invoices.

Maximum cost is not always expected cost

Allowance multiplied by headcount gives your maximum exposure, the case where every employee spends every credit. On the allocated basis that is also your invoice. On pay per use it is the approval figure, and the planning figure is lower, because a share of enrolled employees will not book in any given month.

How to size the allowance

Work in visits, not credits. Decide how many sessions a month you want to fund per person, then convert. Across the FitKit network a gym visit is 4 to 8 credits, a group class 7 to 10, a spa visit 15 to 30 and a massage 15 to 50.

An allowance sized for 8 gym visits is roughly 32 to 64 credits. The same allowance buys only one or two massages, so decide which behaviour you are funding before you fix the number.

Two levers to control spend

• Allowance per employee. Raise or lower the ceiling, or set different ceilings for different employee groups.
• Category restriction. From the company portal you choose which of the activity categories the allowance may be used on.

What to ask for in a quote

Ask for four things, not one:

• Which billing basis applies, allocated or spent.
• Cost per employee per month.
• Maximum monthly cost at your headcount.
• Expected monthly cost at a realistic participation rate.

A proposal that gives only the cost per employee is incomplete, and one that gives only the ceiling will look more expensive than the benefit actually is.

Want these four figures for your headcount? Request a quote from FitKit and we will model them before any commitment.